Goodworld’s Invoices feature makes it easy to manage and fulfill pledges when a donor or sponsor prefers to pay later rather than completing their payment immediately online.

Invoices work alongside Bill Me pledges and sponsorship pledges, giving organizations a simple way to track what has been pledged, what has been paid, and what remains outstanding — while giving donors and sponsors a clear, professional way to complete their payment on their own schedule.

An invoice is a payment request associated with a pledge in Goodworld.

Instead of requiring someone to pay immediately at the time they make their commitment, Goodworld allows eligible donors or sponsors to make a BillMe pledge and receive an invoice for all or part of the pledged amount.

Invoices can then be fulfilled:

As payments are received, Goodworld helps your team track the fulfillment of the original pledge and any remaining balance.

Invoices are particularly helpful for larger or more flexible commitments where immediate online payment may not be the preferred option.

A Bill Me pledge records the donor or sponsor’s commitment to give, while the associated invoice or invoices are used to collect and track payment against that commitment.

This allows your organization to distinguish between:

A single pledge may also be fulfilled through more than one payment when installment payments are used.

For example, a donor who makes a $1,200 BillMe pledge could receive invoices that allow the commitment to be fulfilled over several payments rather than all at once.

Admins can find Bill Me pledges from the Transactions tab of Goodworld.

If an invoice has already been created, you will be able to see the associated invoice and its current payment status from the pledge details.

Depending on your organization’s configuration, invoices may be generated automatically or created manually by an admin.

To manually create an invoice:

The Create Invoice option appears when an invoice has not yet been generated for that pledge.

When creating the invoice, admins can configure details including:

These settings give organizations flexibility in determining how and when a pledge can be fulfilled.

For pledges that do not need to be paid all at once, invoices can support installment payment options.

When creating an invoice, admins can establish which payment frequencies are available to the payer. Depending on your configuration, these may include weekly, monthly, or quarterly installments.

This can be particularly useful for larger workplace gifts or sponsorship commitments where the donor or sponsor wants to spread payments over time.

When an invoice is issued, the payer can receive a branded invoice experience by email.

The invoice communication can include a clear call to action prompting the recipient to make a payment online.

Organizations can customize elements of the invoice experience, including the look and feel of the emailed invoice and the associated invoice PDF, helping the payment request remain consistent with the organization’s brand.

Goodworld gives admins visibility into the status of invoices associated with their pledges.

This can include whether an invoice has been:

Tracking invoice status alongside the original pledge gives your team a clearer picture of expected revenue and outstanding balances.

If an invoice is no longer needed or was created in error, it can be voided.

Voiding an invoice allows your team to maintain an accurate record of the original pledge while ensuring that an outdated or incorrect payment request is no longer treated as active.

One of the primary benefits of Invoices is the ability to manage the complete lifecycle of a pledge.

Instead of treating a pledge and its eventual payment as unrelated records, Goodworld connects the two so your organization can track:

This is especially useful for sponsorships, workplace giving, and other programs where a commitment may be made well before the funds are actually received.

Invoices are best suited for situations where a donor or sponsor wants to make a commitment now and pay later.

If someone is ready to complete their donation immediately using an available online payment method, they generally do not need to use BillMe or receive an invoice.

Invoices provide an alternative when the payer needs additional flexibility, including:

Goodworld’s Invoices feature gives organizations greater flexibility in how pledges are fulfilled while keeping the entire process connected within the platform.

With Invoices, your team can:

✓ Accept BillMe and sponsorship pledges without requiring immediate payment

✓ Generate invoices automatically or manually, depending on your setup

✓ Set invoice amounts and due dates

✓ Offer one-time or installment payment options

✓ Customize the invoice email and PDF experience

✓ Track issued, paid, unpaid, and voided invoices

✓ Monitor the amount pledged, amount fulfilled, and any remaining balance

✓ Record fulfillment whether payments are made online through Goodworld or received offline

Together, Bill Me pledges and Invoices help your organization accommodate the way donors and sponsors actually prefer to pay — without losing visibility into the commitments and revenue still outstanding.

If you have questions about Invoices, schedule a support call with our success team.