The Auction Batch Charge feature allows auction administrators to charge all unpaid auction winners in a single action, eliminating the need to manually process each item or checkout individually. This tool ensures a consistent charge time for all winners, reduces end-of-event stress, and helps organizations capture revenue securely after an auction concludes.
Whether you choose to charge winners immediately or schedule charges for later, Auction Batch Charge gives you flexibility and control during one of the busiest moments of an event.
Key Features
One-Click Batch Charging
Charge all unpaid auction winners at once instead of processing payments item by item. This significantly reduces administrative overhead and manual errors.
Flexible Timing Options
Admins can choose to:
Charge winners in real time at the end of the event
Schedule a batch charge for a later time that works best for their team
This allows organizations to separate guest engagement from payment processing.
Fee Coverage Control
Admins can configure whether processing fees are covered by the donor or the organization before running the batch charge. This ensures transparency and consistency across all auction transactions.
Secure Payment Processing
All charges are processed through Goodworld’s secure payment infrastructure, ensuring auction revenue is captured accurately and safely.
Consistent Charge Experience
Batch charging ensures all winners are charged at the same time, reducing confusion and creating a fair, predictable checkout experience for guests.
How Auction Batch Charge Works
Auction Ends
The auction closes and winners are determined for each item.
Unpaid Winners Identified
Any auction items that have not yet been checked out manually are flagged as unpaid.
Batch Charge Initiated
Admins can either:
Run the batch charge immediately, or
Schedule the charge for a later time
Payments Processed
All unpaid winners are charged automatically using their saved payment methods.
Records Updated
Transaction records are updated in real time for accurate reporting and reconciliation.
Use Case: End-of-Event Efficiency
An organization hosts a busy gala with a live and silent auction. At the end of the night, staff are focused on:
Distributing auction items
Thanking guests
Managing event wrap-up
Instead of manually checking out dozens of auction winners, the team enables Auction Batch Charge. Once the event ends, they schedule a batch charge to run later that evening. All unpaid winners are charged automatically, ensuring revenue is captured without disrupting the guest experience.
Best Practices
Confirm Fee Coverage Settings before running a batch charge to avoid inconsistencies.
Communicate clearly with auction participants that unpaid items will be charged automatically after the event.
Review unpaid items before initiating the batch charge to ensure accuracy.
The Auction Batch Charge feature streamlines post-event payments by automating the checkout process for unpaid auction winners. By charging all winners at once—on your schedule—you reduce manual work, improve consistency, and ensure your auction revenue is captured securely and efficiently.
If you have questions about Auction Batch Charge, schedule a support call with our success team.